Top 10 Best Project Management Tools To Increase Productivity​

Best Project Management Tools

Efficient project management is crucial for businesses to thrive in today’s fast-paced business landscape. It allows organizations to streamline workflows, improve collaboration, and maximize productivity. By implementing effective project management services and strategies, businesses can utilize the appropriate tools, stay ahead of the competition, and successfully achieve their goals. Therefore, it is essential for businesses to prioritize project management and invest in the necessary resources to ensure efficient project execution.

 Here are the best 10 project management tools that have gained significant popularity and offer a wide range of features to help you effectively manage your projects.


ClickUp is a powerful project management tool with a wide range of features designed to improve team organization and collaboration. 

  • One standout feature is its task management capability. Users can easily create, assign, and track tasks, set due dates, attach descriptions and files, and break down larger projects into subtasks.
  • ClickUp integrates seamlessly with popular tools like Google Drive, Slack, and HubSpot, consolidating important files and notifications in one place for a streamlined workflow.
  • Customizable workflows are another advantage of ClickUp. Teams can tailor project management processes to their specific needs and requirements, aligning workflows with preferred methodologies for efficient project execution.
  • Effective team communication is facilitated through various tools like comments, mentions, and chat features, promoting collaboration and information sharing even when working remotely or across different time zones.
  • To monitor task progress, ClickUp provides visual representations like Gantt charts and Kanban boards, offering a clear overview of project status and helping teams stay on track.
  • ClickUp also offers robust documentation capabilities with ClickUp docs, allowing teams to create and collaborate on documents, centralizing information and streamlining knowledge sharing.
  • ClickUp Reviews highlight its comprehensive nature, combining task management, collaboration tools, integrations to help teams work efficiently and effectively and utilising AI for project management. Whether you’re a small team or a large organization, ClickUp has the features you need to stay organized and get things done.

Pricing: ClickUp offers a free plan, as well as paid plans with different pricing tiers based on the features and number of users.


Asana is a powerful project management platform that has revolutionized collaboration. With its intuitive interface and robust features, Asana helps streamline workflows, improve communication, and boost productivity. Let’s explore some of its famous features.

  • Asana offers a comprehensive system for creating, assigning, and tracking tasks. Users can set due dates, add descriptions, attach files, and set task dependencies.
  • Teams can share information, ideas, and files in real time. Discussions within tasks make it easy to communicate and provide feedback.
  • Asana provides Gantt charts and timelines for project planning. Users can create project plans, set milestones, and visualize progress.
  • Asana’s Kanban boards offer a visual representation of workflows. Teams can easily move tasks across stages, prioritize work, and identify bottlenecks.
  • Asana automates repetitive tasks with custom rules and triggers. Tasks can be automatically assigned, reminders sent, or statuses updated based on predefined conditions.
  • Asana seamlessly integrates with third-party tools like Google Drive, Slack, and Salesforce, consolidating work in one place.
  • Detailed reports and analytics provide insights into project progress, individual performance, and workload distribution.
  • Asana offers a feature-rich mobile app for iOS and Android devices, enabling teams to stay connected and manage tasks on the go.
  • Asana has garnered widespread popularity for its user-friendly interface, robust features, and ability to streamline workflows. It empowers teams to work efficiently, improve communication, and achieve their goals. Whether you’re a small team or a large enterprise, Asana is a game-changer for project management and collaboration.

Pricing: Asana offers both free and paid plans, with additional features available in the paid versions. is a popular tool for managing projects and collaborating with others. It has several key features from visually appealing interface to robust reporting features. 

  • uses colorful boards and cards to represent tasks and projects, making it easy for users to organize and see their work. 
  • Users can save time by automating repetitive tasks with custom triggers and actions. promotes teamwork with features like comments, tagging team members, and threaded conversations within tasks or projects. 
  • The timeline view helps users plan and track project schedules, milestones, and dependencies.
  • Users can create workflows that match their team’s unique processes by defining multiple status columns. 
  • integrates with popular tools like Jira, Trello, Slack, and Google Drive for seamless collaboration. 
  • has a built-in form builder for creating custom forms to gather information from stakeholders or team members. 
  • offers reporting features to track project progress and goals, team productivity, and other metrics. Users can generate custom reports, visualize data with charts and graphs, and export reports for sharing or analysis.

Pricing: offers various pricing plans based on features and the number of users.


Trello is a popular project management tool known for its simplicity and user-friendly design. It offers a visually appealing Kanban-style board that helps teams organize and track projects easily.

  • One standout feature of Trello is its drag-and-drop interface, which allows users to move tasks and project cards effortlessly. This feature provides a clear visual representation of project progress and promotes transparency and accountability within teams.
  • Trello also integrates seamlessly with other applications, allowing teams to connect it with their existing tools like communication platforms, calendars, and file-sharing services. This integration centralizes workflow and improves collaboration.
  • Additionally, Trello helps teams stay organized by allowing them to create customizable project cards with labels, due dates, checklists, and attachments. Team members can be assigned specific tasks, promoting accountability and effective collaboration.

Pricing: Trello offers a free plan, as well as paid plans with additional features and higher usage limits.


Jira is a powerful project management tool primarily focused on software development projects. It provides comprehensive issue tracking, agile project management features, and robust reporting capabilities. Jira’s flexibility and extensive integration options make it an excellent choice for development teams working with agile methodologies such as Scrum or Kanban.

Pricing: Jira has a tiered pricing model based on the number of users, with options for both cloud and self-hosted versions.


Basecamp is a popular project management tool known for its simplicity and streamlined approach. It offers features such as to-do lists, file sharing, and message boards, providing teams with a central hub for communication and collaboration. As the Basecamp Reviews also suggest, its user-friendly interface and emphasis on teamwork make it a great choice for small to medium-sized projects.

Pricing: Basecamp has a flat pricing structure based on the number of projects rather than users, with a free plan available for personal use.

Zoho Projects

Zoho Projects is a feature-rich project management tool that combines task management, collaboration, and reporting capabilities. It offers Gantt charts, Kanban boards, time tracking, and document management features to help teams stay organized and achieve project goals. Zoho Projects’ integration with other Zoho applications provides seamless collaboration across different business processes.

Pricing: Zoho Projects has different pricing plans based on the number of projects and users, with a free plan available for limited use.


Teamwork is a comprehensive project management tool that offers a wide range of features to facilitate efficient project execution. With task management, time tracking, document collaboration, and resource management capabilities, Teamwork caters to the needs of diverse teams. Its intuitive interface and robust reporting make it an ideal choice for teams looking for an all-in-one project management solution.

Pricing: Teamwork offers different pricing plans based on features, with options for both monthly and annual subscriptions.


Wrike is a flexible project management tool that offers a range of features designed to enhance team collaboration and productivity. Its visual boards, Gantt charts, and task management capabilities enable teams to plan and execute projects efficiently. Wrike also offers built-in communication tools, time tracking, and extensive customization options to meet the unique needs of various industries.

Pricing: Wrike offers different pricing plans based on features and the number of users.


Wrike is a flexible project management tool that offers a range of features designed to enhance team collaboration and productivity. Its visual boards, Gantt charts, and task management capabilities enable teams to plan and execute projects efficiently. Wrike also offers built-in communication tools, time tracking, and extensive customization options to meet the unique needs of various industries.

Pricing: Wrike offers different pricing plans based on features and the number of users.

Choose The Best Fit Tool For You 

When selecting the best tool for your specific needs, it’s important to consider various factors and use a decision-making framework. Make use of best project management software comparison considering the following factors:

Identify your requirements: Begin by understanding your team’s specific requirements and project management needs. Consider factors such as task management, collaboration features, project tracking, integration options, reporting, and ease of use.

Evaluate features: Review the features offered by each tool and compare them against your requirements. Look for key capabilities like task assignments, file sharing, deadline tracking, notifications, customizable workflows, and project templates. Evaluate how well each tool aligns with your team’s preferred work processes.

Customization options: Assess the customization options available in each tool. Determine if you can tailor the tool to match your team’s specific workflow and branding requirements. Look for options like custom fields, project templates, color schemes, and branding capabilities.

Scalability: Consider the scalability of the tool as your team and projects grow. Evaluate whether the tool can handle an increasing number of users, tasks, and projects without compromising performance. Look for features like user permissions, team management, and project hierarchies to support scalability.

Integration capabilities: Check if the tool integrates with other applications and tools that you commonly use, such as communication platforms, file storage services, or developer tools. Integration options can enhance productivity and streamline your workflow by connecting your project management tool with other essential tools.

Pricing models: Evaluate the pricing models offered by each tool. Compare factors like the number of users allowed, storage limitations, and additional costs for advanced features or integrations. Consider whether the pricing aligns with your budget and if the tool offers a free trial or demo period for testing.

User experience: Consider the user experience and interface of each tool. Look for an intuitive design that is easy to navigate and understand. A tool with a clean and user-friendly interface can contribute to better adoption and productivity within your team.

Reviews and feedback: Read reviews and seek feedback from other teams or professionals who have used these tools. Pay attention to the strengths and weaknesses highlighted by users and evaluate how those align with your requirements and priorities.

By considering these factors within the decision-making framework, you can make an informed choice that best suits your team’s needs. Need our help to choose the best fit tool? Schedule a Call  with us and get the expert advice.