We all have faced a similar situation of not having an automated system for scheduling and managing meeting tasks. Most of us remain dependent on our human assistants, who often make errors in their assigned tasks. With the invention of automation tools and AI, a focus was also put on making routine meetings more streamlined than ever. For that many innovative AI-based tools were introduced which take the responsibility of simple tasks and provide the users with peace of mind to interact with their clients and lock deals. In this post, we have prepared a list of 7 best AI meeting assistants in 2024. Have a look and pick the one which suits your business the most!
What are AI Meeting Assistants?
AI meeting assistants are AI-based software that uses artificial intelligence to automate time-consuming tasks often prone to errors. These tools help teams with scheduling, transcription, note-taking, follow-ups, and task tracking. When we focus more, the following are some key capabilities of an AI meeting assistant:
- Automated Scheduling: These digital assistants sync with your existing calendars (like Google Calendar or Microsoft Outlook) to manage the tasks without any error. They can detect a conflict of time for meetings and suggest alternatives.
- Real-Time Transcription: Using these tools, accurate transcriptions can be created with the identification of multiple speakers to make the conversations clear.
- Note-Taking and Summarising: These software make notes from every meeting and track every action. The notes are searchable and can be used for reference in later events.
- Task Management: These tools deduce actions from the discussions and create them as tasks for assigning to different members or employees. Not only this, they also send reminders about the due dates of these tasks to the assignees.
- Integration with Meeting Platforms: The tools are designed to integrate smoothly with all popular meeting platforms, such as Zoom, Gmeet, and Microsoft.
- Language Translation and Accessibility: These AI models are trained for real-time translation to abridge language barriers and provide efficient caption-making features to assist people with hearing impairments.
- Analytics and Insights: Such digital assistants analyse meeting data and provide insights about team performance, communication patterns, and potential areas for improvement.
Best AI Meeting Assistants and Tools to Use in 2024
We have analysed top-rated AI meeting assistants available online and arranged them based on their features. Here are seven of them with diverse functions and capabilities:
1. Otter.ai
Overview
Otter.ai is an exception tool famous for its transcription features. It provides real-time transcripts of meetings for easy interpretation and the storage of important information. It can also seamlessly integrate with every meeting platform.
Pros
- Fast and accurate transcription
- User-friendly interface.
- Provides distinction between the speakers of the meeting
- Creates easily searchable notes for the users
Cons
- Limited accessibility in the free version
- Appearance of errors and use of complex vocabulary.
- Privacy concerns about the storage and handling of sensitive information
- Only supports the English language
Best For
It is a good option for teams that need a fast transcription assistant that can generate searchable meeting notes.
2. Zoom AI Companion
Overview
Zoom AI assistant is a full-stack meeting tool specifically designed for integrating with the Zoom meeting platform. It offers the most required features, such as generating transcripts, following up, and providing useful insights.
Pros
- Easy and detailed integration with Zoom
- Capturing and summarising the key discussion points
- Real-time translation supporting multiple languages
Cons
- Exclusive to Zoom platform.
- Limited customisation options
- Can be a costly solution for small-scale or startup businesses.
Best For
It is ideal for teams who mostly use the Zoom platform for their meetings.
3. Fireflies.ai
Overview
Fireflies.ai is a robust meeting assistant software which covers all the requirements of the users from making transcripts to saving searchable voice notes.
Pros
- Comprehensive feature set.
- Capable of integrating with multiple meeting platforms
- Intuitive design for easy understanding
Cons
- Variable transcription efficiency
- Many advanced features are only available in paid versions
- Works best only on high-speed internet
Best For
Fireflies is a good option for teams who are looking for a comprehensive solution to managing their meeting data and tasks.
4. Microsoft Teams AI
Overview
Microsoft Teams has an integrated meeting assistant that offers many features that automate most of the time-consuming tasks of the teams. Teams and companies that are already using Microsoft suite products can utilise this AI-powered tool in their routine meetings.
Pros
- Exceptional integration with Microsoft products
- Error-free and fast transcription
- Reliable data security system
Cons
- Only for Microsoft teams
- Some of the features are only usable after more licencing
- Complex for understanding for new users
Best For
Teams that have already invested in Microsoft 365 can add this automation tool to enhance their meeting or follow-up efficiency.
5. Avoma
Overview
Avoma is another comprehensive tool for automating end-to-end meetings. This tool is popular for its summarising and analytical features, which help teams stay productive and well-informed.
Pros
- Exceptional meeting management features
- Useful analytical reports
- Fast and easy integration with meeting platforms
Cons
- Could be an expensive choice for new teams
- Setup and customisation process is complex
- Transcription can have errors which need a human review
Best For
Business teams can opt for this tool if they regularly need statistical and analytical reports about team performance and meeting updates.
6. Equal Time
Overview
Equal Time is designed to ensure inclusive and productive meetings by monitoring speaking times and providing real-time feedback to participants. It aims to foster balanced participation and improve meeting dynamics.
Pros
- Promotes inclusivity and balanced participation
- Gives insights on meeting dynamics and performance
- Real-time alerts to help manage speaking time
Cons
- Limited to speaking time tracking and participation management
- Not a good choice for smaller teams and informal meetings
- If not correctly used, it can enforce rigid speaking times
Best For
It is best for the teams focused on promoting inclusive meetings and improving the participation of all members.
7. x.ai
Overview
x.ai is a tool that works as a VA for scheduling meetings and managing their data. It has natural language processing that helps it understand and manage the meetings through emailing.
Pros
- Capacity for scheduling directly from the email threads
- Helpful for complex scheduling
- Integrates with calendars, and customisation is simple
Cons
- Only limited to scheduling functions
- Advanced features only available on subscription
Best For
It is a tool for teams who prefer email as their primary source of communication and scheduling meetings.
Why Is AI Meeting Assistants Necessary?
- Efficiency: These tools are made to increase the working efficiency of the teams by automating mundane and time-consuming tasks.
- Accuracy: They provide accurate transcripts and store that data to avoid miscommunications among the meeting partners.
- Productivity: By putting small tasks over these tools, professionals can focus on locking deals which increases overall productivity.
- Organisation: Such tools automatically assign tasks, make searchable notes, and send follow-up reminders, all of which organise the work.
- Collaboration: These tools are proven helpers for increasing collaboration by maintaining equal data availability for members and managing their speaking times.
- Cost Savings: The AI assistants are greatly helpful, enabling teams to save money by not investing in VA and administrative roles, which often produce errors-filled outcomes.
In essence, AI meeting assistants are transforming the way meetings are conducted and managed. They promote collaboration and inclusivity by reducing the time needed to complete small tasks. They are invaluable tools for modern businesses designed to streamline their actions better than ever!
Conclusion
In conclusion, we can say that AI meeting assistants are a useful application of artificial intelligence that greatly reduces the workload and manages the meetings so well that professionals feel comfortable dealing with their essential tasks without running behind the scheduling email threads. However, the choice of the correct AI meeting assistant tool is highly specific to the niche of your business. Every team should go through multiple trials before implementing a tool with their meeting platform. You can research and find out the most suitable tool for your team that fits your budget as well.
By using these tools you can exponentially increase your working efficiency and make positive changes to your workflow. Thus we recommend you go through our researched list of AI meeting assistants. You can also contact our team of experts to help you implement these business automation solutions.