Are you struggling to manage your schedule across multiple platforms? You’re not alone. Many professionals waste valuable time switching between their calendar and project management tools. The good news? ClickUp’s Google Calendar integration offers a powerful solution to streamline your workflow and boost productivity.
What You’ll Need
Before we dive into the setup process, here’s what you should know:
- The Google Calendar integration is available on all ClickUp plans
- It’s a private integration – only you can access your Google Calendar
- You might need to re-authenticate occasionally based on your organization’s security policies
- Even guests can use this integration
Three Methods to Set Up the Integration
Method 1: Through the ClickUp App Center
- Navigate to your workspace name at the top of the interface
- Click on “Apps”
- Select “App Center”
- Search for “Google Calendar” if it’s not immediately visible
- Click on the Google Calendar integration
- Select “Personal” connection
- Follow the authentication prompts
Method 2: Through Calendar View (Space/List Level)
- Open the specific space or list where you want to enable the integration
- Switch to Calendar view
- If Calendar view isn’t visible, click on “View”
- Select “Calendar” from the options
- Click on “Customize” within the Calendar view
- Look for “Sync with Calendar”
- Select “Google Calendar”
- Complete the connection process
Watch this video to Integrate you Google Calendar with ClickUp:
Method 3: Through Third Party Apps
If you want to achieve more through this integration, you can utilize third party apps like Make.com or Zapier for more detailed workflows.
For instance, whenever a new event is added in your Google Calendar, you can build a scenario in Make.com to create a new task in a ClickUp List that you chose. You can grab the template here and further customize it to suit your business workflow.
Similarly, you can create events in Google Calendar for new ClickUp lists with quick add functionality using Zapier. When you create a new list in ClickUp, an event is quickly added to your Google Calendar, so you can easily track your to-do’s and deadlines.
Key Features and Benefits
1. Two-Way Synchronization
- View and update Google Calendar events directly in ClickUp
- Changes in either platform reflect automatically in both
- Real-time updates ensure you’re always working with current information
2. Task and Event Management
- Display tasks as calendar events
- Block time on your calendar for tasks
- Set up calendar reminders in ClickUp
- Timeboxing capabilities for better time management
3. Flexible Sync Options
- Sync specific Spaces, Folders, or Lists
- Choose between syncing all tasks or only those assigned to you
- Option to sync tasks with or without specific start/due dates
Important Things to Know
What Syncs
- Tasks with start dates and/or due dates
- Task name updates
- Start and due time modifications
- Future recurring tasks (current instance only)
What Doesn’t Sync
- Tasks without dates or with past due dates
- Tasks in Closed statuses
- Tasks starting more than 60 days in the future
- Google Calendar tasks to ClickUp
Pro Tips for Optimal Use
- Create a separate Google Calendar for ClickUp tasks to avoid cluttering your main calendar
- Regularly review your sync settings to ensure everything is working as intended
- Use the Command Center to quickly view today and tomorrow’s events
- Consider using the Agenda card in Home view for a quick overview
Read our previous blog: ClickUp vs Jira
Frequently Asked Questions
Q: Will events I add in Google Calendar appear in ClickUp?
A: Yes, events will display in your ClickUp Calendar view, and updates sync both ways.
Q: What happens to synced tasks if I remove the integration?
A: Tasks won’t automatically be removed from Google Calendar – you’ll need to delete them manually.
Q: Why are my events marked as busy in Google Calendar?
A: This is a default setting that can be adjusted in your Google Calendar preferences.
Q: Can I use this with other calendar apps?
A: ClickUp also offers calendar feeds compatible with Apple Calendar, Outlook, or any calendar that accepts URL feed subscriptions.
Troubleshooting Tips
If you encounter issues:
- Check your Google account permissions
- Disable ad-blockers when authorizing
- Verify your Google account security settings
- Allow several minutes for sync changes to take effect
Final Thoughts
Integrating Google Calendar with ClickUp is a game-changer for productivity and time management. By following this guide, you can create a seamless workflow that keeps your schedule organized and accessible on both platforms. Remember to regularly review and adjust your sync settings to ensure they continue to meet your needs as your workflow evolves.
If you need expert help optimizing your ClickUp setup, consider our ClickUp Consulting Services. Our experienced consultants can guide you through the integration process, as well as help you tailor ClickUp to your team’s specific needs.